VISA REQUIREMENTS AND APPLICATION

Please refer to IRCC website to learn about a temporary resident visa (visitor visa) and the application process. Please note that visa applications are considered on a case-by-case basis based on the information presented by the applicant. While a special event code has been assigned to the event, it does not guarantee any advantage to the applicant, in terms of a positive visa outcome. The applicant must meet all the eligibility criteria in order to receive a visa. 

Processing times for visa applications vary depending on the visa office and the time of the year.  Participants are encouraged to check the processing times calculator for guidance, but generally we recommend applying at least 12-16 weeks in advance of the departure date to ensure the attendee receives the visa in time for the start of the event. 

Biometrics Expansion

Since the summer of 2018, when you apply for a visitor visa, study or work permit (except U.S. nationals), or permanent residence you need to give your fingerprints and a photo. To facilitate repeat travel to Canada, applicants for a visitor visa, study or work permit will only need to give their biometrics once every 10 years. For additional information on whether or not you require a biometric, please refer to our fast facts about Biometrics.

Electronic Travel Authorization (eTA)

Since November 10, 2016, visa-exempt foreign nationals must have an Electronic Travel Authorization (eTA) to fly to or transit through Canada. Exceptions include U.S. citizens, and travelers with a valid Canadian visa. Canadian citizens, including dual citizens, and Canadian permanent residents are not eligible to apply for an eTA.

VISA INVITATION LETTER

All delegates who require a visa to enter Canada may request an official Letter of Invitation from the conference organizers upon registration to help facilitate the immigration process. Please note that Letters of Invitation are only issued to delegates who have paid their registration fees in full. The letter aims to assist participants for their travel to Canada and does not imply any commitment for the Conference Organizer to provide financial support. Please note that cancellations after the pre-registration cut-off may result in a partial or full cancellation fee.

It is recommended you start the visa application process as early as possible. Processing times may vary by country.

A visa invitation letter is no guarantee to receive a visa and it is the sole responsibility of the attendee to contact the embassy or consulate to obtain the necessary paperwork for entry into the country.

HELPFUL LINKS

Find out if you require a visa to travel to Canada.
Check processing times
Check your application status