Sponsorship and Exhibitor Opportunities - Global Soil Biodiversity Conference 2026

Sponsorship and Exhibitor Opportunities

The Local Organizing Committee on behalf of the Global Soil Biodiversity Initiative (GSBI), and supported by the Biological Survey of Canada, takes pleasure in inviting you to participate in the 4th Global Soil Biodiversity Conference held in Victoria, British Columbia, Canada from April 12 – 15, 2026.

The Global Soil Biodiversity Initiative (GSBI) was established to promote expert knowledge on soil biodiversity and to link this into environmental policy and sustainable land management with the aim of protecting and enhancing ecosystems services. The Global Soil Biodiversity Conferences organized under the auspices of the GSBI are now considered to be the premier global Conferences dealing with soil biodiversity. The 4th edition of the Global Soil Biodiversity Conference (GSB 2026) will bring together researchers, policy analysts, students, and practicing farmers to discuss soil biodiversity with the goals of informing the public, promoting this information into environmental policy, and overall creating a platform for the current and future sustainability of soils.

The Local Organizing Committee is preparing an exciting scientific program and is offering to partners, sponsors and exhibitors to enjoy the exceptional setting of the Victoria Conference Centre. Join us in making this extraordinary Conference a milestone event in soil biodiversity research!

More Information

For more information, download the official Sponsorship and Exhibitor Prospectus below!

Questions

Please email Mike at the GSB 2026 Secretariat if you have any questions pertaining to sponsoring any element of the Symposium or participating in the exhibition

Book a Package or Space

To book a sponsorship package or exhibit space for GSB 2026, please click the button below:

Read the GSB 2026 Terms and Conditions below!

Terms and Conditions

Pricing, Production Deadlines & Benefits
All pricing listed is quoted in CAD Dollars. All inclusions in Conference design and print materials are subject to strict production deadlines. Sponsorship and Exhibitor benefits will not be implemented until payment has been received in full.

How to Apply
To book your participation at GSB 2026, please complete the online application form. All applications received will be acknowledged in writing together with an invoice complete with payment details to facilitate payment. Submission of the application implies agreement with the full terms and conditions available on the booking platform. Sponsorship and exhibition allocation will be assigned in order of applications and deposits received. Priority will be given to Sponsors by level order as outlined in the prospectus and under “Sponsorship”.

Confirmation of Participation
Your booking request will be confirmed in writing immediately upon submission, once the booking is reviewed an invoice will be sent to the contact person. To confirm your sponsorship package and/or exhibition space, payment must be received in full by the Conference Secretariat within 30 days after receipt of the invoice. Payment may be made by cheque, e-transfer, wire transfer (subject to a $30 surcharge per transfer), or credit card (subject to a 5% surcharge). Details of the payment options are included on the invoice. Once payment is received, a confirmation email with the receipt of payment will be sent promptly.

Cancellation Policy
All cancellation requests must be submitted in writing to the GSB 2026 Conference Secretariat. Cancellation requests received on or before October 12, 2025, will receive a full refund, less a 15% cancellation fee. Cancellations received after October 12, 2025, are not eligible for a refund. If the balance of payment is not received by the due date, the allocated sponsorship or exhibition booth space will be canceled. Any changes in the duration and/or location of the event do not entitle the sponsor/exhibitor to cancel the agreement, request a refund of rates or put forward a claim for damages incurred thereby.

Cancellation of the Conference
The organizer is entitled to cancel the conference due to reasons beyond their control that prevent or substantially hinder the planned holding of the conference. If the organizer is compelled to cancel the conference for reasons beyond their control, i.e., without organizing another conference in its place within twelve (12) months of the originally planned date, the contractor is released from its sponsorship obligation. In the event the conference is required to be a Virtual Only Conference your sponsorship will be transferred to the Virtual Conference.

Sponsorship
Priority is given in the following order to level sponsors who confirm their participation by October 12, 2025: Platinum, Gold, Silver, and Bronze. Priority amongst sponsors within the same level will depend on the order of receipt of application and appropriate payment. Priority for level sponsors is applicable for the following: exhibition booth allocation, and exclusive sponsorship options. Through sponsorship participation, the Sponsor is partially supporting the financing of the Conference. In return, the Sponsor will receive the opportunity to present their endeavors, products, and findings within the scope of the Conference. Additional benefits will be allocated to level sponsors as listed for additional benefits in this prospectus.

Booth Allocation
An application for exhibit space will be considered valid only when full payment has been submitted. All exhibit space applications will be allocated on a first-come, first-served basis (this does not include level sponsors who will be given priority until October 12, 2025) and the Organizer reserves the right to accept or decline any participant’s application. Changes in booth allocation without the explicit consent of the Organizer will not be permitted. Exhibitors desiring to share their contracted exhibition space with another company will face a surcharge and such an agreement is subject to approval by the Organizer.

Exhibitor Protocol
Each exhibitor must always keep their display within the dimensions of their exhibition booth during the Conference and refrain from amplified announcements or music from the exhibition display. Nothing shall be taped, mounted, or attached in any form or manner to walls, doors, or facility structure. The driving of nails, tacks, or screws into floors, walls, columns, ceiling, or trim will not be permitted nor will the drilling of holes into any portion of the venue.

Staff Registration
Where a complimentary full registration is included in the Sponsorship package, you will be required to complete the online registration form with the details of the attending delegate before March 5, 2026. Staff registration will be available online and a link will be provided. The complimentary full registration includes full access to all Conference sessions, the exhibition, daily coffee breaks, and the Welcome Reception. Badges will be available for pick up at the conference registration desk and must be worn at all times.

Exhibitor Staff Registration
Where a complimentary Exhibitor badge is included in the booth package, you will be required to complete the online registration form with the details of the attending exhibitor before March 5, 2026. Exhibitor badge registration will be available online and a link will be provided. The complimentary exhibitor badge includes access to the exhibition area, your company’s own sponsored sessions (if applicable), access to the Welcome Reception and coffee breaks. Exhibitor badges will be available for pick up at the conference registration desk and must be worn at all times.

Program Book Ads
For advertisements in the program book (either printed or digital), a vector file containing the advertisement must be submitted to the Conference Secretariat no later than February 12, 2026. The advertisement is subject to the Organizer’s approval before production.

Related Events
Sponsors and exhibitors should not arrange competing events against any of the Conference functions or sessions and are required to provide the GSB 2026 Conference Secretariat with information regarding the proposed booth and social activities.

Contact Collection
Exhibitors may collect delegate contact information within the confines of their booth and with the consent of the participant. Prize draws, instant giveaways, and contests are permitted upon approval by the Congress Secretariat.

Fire, Safety, and Health
Participants are fully responsible for compliance with all applicable local, state, municipal, provincial, federal, and nation fire, safety, and health regulations regarding the installation, operation, and dismantling of display material and equipment or otherwise relating to the participant or its booth.

Insurance
Exhibitors are required, at their sole cost and expense, to procure and maintain comprehensive liability insurance against claims for bodily injury or death and property loss, theft, or damage, occurring prior to, during, and after the Conference/Exhibition for a minimum amount of $5 million Canadian dollars. As proof of this coverage, all Exhibitors must provide a Certificate of Insurance (COI) by email to the Conference Secretariat by March 12, 2026, and name the following entities as additionally insured: Venue West Conference Services Ltd, Victoria Conference Centre

Liability
It is agreed that participants shall assume all responsibility associated with damage resulting from, or arising in connection with, their own negligence or that of their employees or agents, to the exhibition area and neither the Organizer, Conference Secretariat, the conference venue, nor the official show contractor or any of the above groups’ employees or subsidiaries nor any GSB 2026 conference supplier will assume liability for damage, loss of any nature or personal injury in connection with the showing or viewing or presenting of exhibits whatsoever. Participant has sole responsibility for its property of any theft, damage, or other loss to such property, including any subrogation claims by its insurer. Neither the Organizer, nor the event facility nor the exhibit service contractors, nor any of their representative officers, directors, shareholders, agents, employees, or representatives shall be liable for, and the participant hereby releases all of them from, and covenants not to sue any of them with respect to, any and all risks, damages, and liabilities described in this paragraph and will hold harmless and indemnify the Organizer from such risks, damages, and liabilities.